Join A Leader In

Backup & Disaster Recovery

Vectra provides comprehensive services in the design and implementation of your daily backup strategy, ensuring the safeguarding of critical data. Alongside this, we specialise in formulating and documenting your company’s Disaster Recovery Plan (DRP). This plan details the necessary actions to recover your company’s data and systems in the face of disasters such as fire, theft, system breakdown, or any other catastrophic events that limit user accessibility. With Vectra’s expertise, your backup and disaster recovery strategies will be robust, reliable, and ready to respond when needed most.

What is Backup?

An IT backup is the strategic process of copying and preserving computer data to ensure it can be recovered after a data loss event, such as system failures, data corruption, or security breaches. This is a critical component of a comprehensive IT strategy, designed to protect sensitive information from unforeseen disruptions.

To enhance the effectiveness of IT backups, two key concepts are often integrated into the planning process: Recovery Point Objective (RPO) and Recovery Time Objective (RTO). 

  • Recovery Point Objective (RPO): RPO refers to the maximum age of files that must be recovered from backup storage for normal operations to resume after a disaster. Essentially, it measures the amount of data at risk of being lost in between backups. For instance, an RPO of 24 hours means that the organisation could stand to lose up to 24 hours’ worth of data in the event of a failure. The RPO helps organisations determine the frequency of their backups. A shorter RPO requires more frequent backups and vice versa.

  • Recovery Time Objective (RTO): RTO is the targeted duration of time within which a business process must be restored after a disaster or disruption to avoid unacceptable consequences associated with a break in business continuity. It dictates how quickly you need to recover your data for your business operations to continue without significant losses. An RTO of a few hours means the organisation aims to recover and restore its IT and business operations within that timeframe after an incident.

Incorporating RPO and RTO into the IT backup strategy enables organisations to align their backup and disaster recovery efforts with their specific business continuity requirements. By defining these objectives, businesses can tailor their backup frequency, storage solutions, and recovery procedures to minimise data loss and downtime, ensuring a balance between the costs of disaster recovery preparations and the potential risks of data and operation losses.

What is Disaster Recovery?

IT disaster recovery encompasses a systematic set of policies, tools, and procedures designed to recover and restore the essential IT infrastructure and systems of an organisation following a disaster, whether it’s caused by natural occurrences or human actions. This crucial aspect of IT aims not merely at data restoration from backups but at the comprehensive reinstatement of an organisation’s IT operational capabilities post-disaster. The objective is to minimise the adverse effects on business operations, ensuring that critical functions can resume promptly and with the least possible data loss.

Core Elements of IT Disaster Recovery:

  1. Disaster Recovery Plan (DRP): A meticulously detailed document outlining the organisation’s response strategy to a disaster, detailing actions before, during, and after the event to maintain or swiftly resume key operations.

  2. Risk Assessment and Business Impact Analysis (BIA): These evaluations identify potential threats to the organisation and the potential impacts on business activities. The insights assist in prioritising systems and processes based on their significance to the business.

  3. Recovery Point Objective (RPO) and Recovery Time Objective (RTO): RPO and RTO are critical metrics in this context. RPO determines the maximum tolerable age of files that must be retrieved from backup storage for operations to resume normally, while RTO sets the goal for data recovery and operational normalisation post-disruption.

  4. Data Backup Solutions: Consistent backups of data, applications, and configurations are critical. Storing these backups off-site or in the cloud ensures they remain unaffected by the same disaster impacting the primary location.

  5. Redundant Systems and Failovers: For critical systems, redundant setups may be established at different physical locations. Should a disaster occur, operations can switch to these redundant systems, guaranteeing operational continuity.

  6. Testing and Drills: Regular testing of the disaster recovery plan is vital for verifying its efficacy. Tests can range from simple tabletop exercises to comprehensive simulations of system and operation recovery.

  7. Communication Plan: A strategy for informing internal and external stakeholders during and after a disaster, including staff, clients, and partners, to manage expectations and reduce confusion.

  8. Employee Training: It’s essential for staff to be trained on their specific roles within the disaster recovery plan, ensuring a coordinated and effective response to any incident.

Significance of IT Disaster Recovery:

  • Reduces Downtime: A robust disaster recovery plan significantly decreases the time to recover from a disaster, reducing downtime and its related costs.
  • Protects Data: Guarantees that critical data is backed up and can be restored, safeguarding against data loss.
  • Maintains Customer Trust and Compliance: Preserves customer confidence by demonstrating a commitment to data security and aids in meeting legal and regulatory obligations.
  • Ensures Financial Stability: Diminishes the financial repercussions of a disaster by facilitating a quicker resumption of normal operations, thus protecting revenue and controlling disaster-related expenses.

IT disaster recovery is a fundamental component of business continuity planning, ensuring that an organisation can swiftly recover from disruptions while minimising losses and maintaining stakeholder trust.

How Vectra can help with Backup & Disaster Recovery

Vectra can design and implement a comprehensive Backup & Disaster Recovery (BDR) system tailored to your organisation’s needs, utilising the advanced capabilities of Veeam Backup & Replication. This process ensures that your critical data, applications, and systems are protected against loss and can be quickly restored in the event of a disaster, minimising downtime and maintaining business continuity. Here’s how Vectra approaches this task:

Initial Consultation and Planning

  1. Understanding Your Needs: Vectra begins with a thorough consultation to understand your organisation’s specific requirements, critical systems, and data protection goals. This includes assessing your current infrastructure, RPO and RTO targets, and compliance requirements.

  2. Risk Assessment: A detailed risk assessment is conducted to identify potential threats to your IT environment and the impact of various disaster scenarios on your operations.

  3. Solution Design: Based on the assessment, Vectra designs a bespoke BDR solution using Veeam Backup & Replication that aligns with your business objectives, ensuring that your critical data and applications are adequately protected.

Implementation of Veeam Backup & Replication

  1. Configuration of Backup Policies: Vectra configures Veeam to perform regular, automated backups of your critical data, applications, and virtual machines, ensuring that backups are consistent with your RPO requirements.

  2. Replication for Disaster Recovery: To facilitate rapid recovery, Vectra implements replication of your critical systems to a secondary site or to the cloud. This ensures that in the event of a primary site failure, your systems can be quickly brought online at the secondary location, minimising downtime.

  3. Secure and Compliant Data Storage: Vectra ensures that your backups are stored in secure, encrypted formats, either on-site, off-site, or in the cloud, in compliance with industry standards and regulatory requirements.

  4. Testing and Verification: Vectra conducts regular tests of the backup and disaster recovery system to ensure that it functions as expected. This includes performing mock disaster scenarios to validate the effectiveness of the recovery process.

Ongoing Management and Optimisation

  1. Monitoring and Alerts: Vectra sets up monitoring and alerting systems to provide real-time insights into the health of your BDR system. This enables proactive management of any issues that may arise.

  2. Performance Tuning: Vectra continuously monitors the performance of the BDR system, making adjustments as needed to optimise backup windows and ensure efficient use of storage resources.

  3. Compliance and Reporting: Vectra provides comprehensive reporting on the status of your backups and the readiness of your disaster recovery plan, ensuring you remain compliant with relevant regulations.

  4. Training and Support: Vectra offers training for your staff on how to manage and operate the BDR system effectively, as well as ongoing support to address any questions or issues that may arise.

By leveraging Vectra’s expertise and Veeam’s powerful Backup & Replication technology, your organisation can achieve a robust and reliable Backup & Disaster Recovery system that ensures your data is protected, and your operations can continue smoothly, even in the face of unforeseen disasters.

How Vectra can help with your Disaster Recovery Policy

Vectra can craft a comprehensive Disaster Recovery (DR) policy for your organisation, ensuring a structured and effective approach to restoring your IT systems and operations following a disruption. This bespoke policy will be tailored to meet the unique needs of your organisation, aligning with industry best practices and regulatory requirements. Here’s how Vectra approaches the development of your Disaster Recovery policy:

Initial Assessment and Consultation

  1. Understanding Your Organisation: Vectra begins with an in-depth discussion to comprehend your business operations, IT infrastructure, and specific recovery needs. This foundational knowledge is crucial for developing a DR policy that is both effective and aligned with your organisational goals.

  2. Risk Evaluation: Vectra conducts a thorough risk assessment to identify potential threats to your IT systems and the likely impact of these threats on your business operations. This evaluation covers a wide range of scenarios, including natural disasters, cyber-attacks, and system failures.

  3. Identification of Critical Assets: Identifying and prioritising critical business functions and the IT assets that support them is a key step. This ensures that the DR policy focuses on the most essential elements that need swift recovery to minimise business disruption.

Policy Development

  1. Objective Setting: Vectra helps define clear recovery objectives, including Recovery Point Objectives (RPOs) and Recovery Time Objectives (RTOs), which serve as benchmarks for the desired outcomes of the DR process.

  2. Strategy Formulation: Based on the initial assessment, Vectra outlines a DR strategy that includes specific recovery procedures for different disaster scenarios. This strategy encompasses data backup, system replication, and the use of secondary sites or cloud services for business continuity.

  3. Roles and Responsibilities: Vectra delineates clear roles and responsibilities within your organisation for disaster recovery efforts. This includes establishing a DR team and defining specific tasks for each member during and after a disaster.

  4. Communication Plan: A comprehensive communication plan is developed to ensure efficient information flow among all stakeholders during a disaster. This plan includes contact lists, communication channels, and protocols for internal and external communications.

Policy Implementation and Maintenance

  1. Implementation Guidance: Vectra provides detailed guidance on implementing the DR policy, including setting up backup and replication systems, configuring disaster recovery software, and establishing secondary recovery sites if necessary.

  2. Training and Awareness: Vectra conducts training sessions for your staff, particularly those involved in disaster recovery efforts, to ensure they understand their roles and are prepared to act in accordance with the DR policy.

  3. Regular Testing and Reviews: Vectra establishes a schedule for regular testing of the DR plan to ensure its effectiveness. These tests can range from tabletop exercises to full disaster recovery simulations. Additionally, the DR policy is reviewed and updated periodically to reflect changes in your business operations, IT infrastructure, or emerging threats.

  4. Compliance and Documentation: Vectra ensures that your DR policy complies with relevant industry standards and regulatory requirements. Comprehensive documentation is provided, detailing all aspects of the DR plan for easy reference and compliance purposes.

By partnering with Vectra to develop your Disaster Recovery policy, you gain access to expert knowledge and industry-leading practices, ensuring that your organisation is well-prepared to respond to and recover from disruptions, safeguarding your operations and critical data.

Securing Continuity, Protecting Futures: Vectra Backup & DR